Conference Sponsors

Terms and Conditions

1. Definitions

“Sponsor” means the sponsoring company identified on the front hereof; (b) “Show” means the specific expositions or conferences identified on the front hereof; (c) “the Event”, “Questex” or “Show Management”  means Questex, LLC, its cosponsors and their respective agents, employees and affiliates; (d) “Hall Management” means the owner or manager of the facility in which the Show is conducted, and its employees and agents; and (e) “Hall” means the facility in which the Show is conducted.

2. Agreement

This application, when properly executed by Sponsor and upon written acceptance by Questex, shall constitute a valid and binding Agreement. Questex reserves the right to accept or refuse any application for participation in the Show in its sole discretion. Questex reserves the right to interpret this Agreement and to adopt further regulations as may be deemed necessary by it for the general success of the Show, including the conditions, rules and regulations stated herein, rules and regulations governing use of the Hall, and any other contracts or materials related to the Show, including but not limited to Show Guides, Exhibitor Manuals and all other agreements that Questex is or will be a party to which all of which are made a part hereof as though fully incorporated herein, and the Sponsor agrees to be bound thereby.

3. Compliance

Sponsor agrees to comply with all rules, regulations, and policies of the Hall and of Show Management and as may be adopted by Show Management.

4. Payment Terms

Billing for the sponsorship fee will be in accordance with the terms selected by Sponsor and accepted by Questex. Sponsor agrees to the payment terms specified on Page 1 of this agreement. Fees must be paid in full prior to the set-up of any Sponsorship Opportunity at the Show. In the event Sponsor fails to make any payments as contemplated herein, Sponsor shall be deemed in default, and Questex shall have the right to retain Sponsor’s deposit and all monies paid as Sponsor’s non-exclusive remedy, thereby reserving any and all rights under law including, without limitation, Questex’s right to collect the full amount set forth on the front hereof. Sponsor shall remain liable for the full balance under the terms of the Agreement together with all costs of collection including, but not limited to, all reasonable attorneys’ fees, court costs and interest. In the event of default by Sponsor, Questex shall have the right, but not the obligation, to license the subject Sponsorship to another Sponsor prior to the Show without in any way releasing said Sponsor from any liability hereunder. In the event Questex is able to resell the Sponsorship Opportunity, Questex in its discretion may reimburse Sponsor on a pro-rata basis on any amount paid in, less any and all legitimate expenses incurred, such as but not limited to rent, advertising, salaries, operating costs, etc.

5. Cancellation

In the event Sponsor seeks to cancel this Agreement for Sponsorship, Sponsor acknowledges that Questex would be harmed and suffer loss and that it would be difficult to determine the precise value for or amount of that harm. All cancellations by Sponsor must be in writing, by certified mail, return receipt requested. The date of cancellation shall be the postmark date on the notice. If Sponsor cancels, Sponsor agrees to pay on demand to Questex the amounts set forth below if not previously paid by Sponsor. Such payment shall be liquidated damages and not a penalty, and the parties agree that such amounts constitute a reasonable provision for liquidated damages. If such notice is received by Questex at least one week prior to the published Materials Due deadline, and before the date payment is due, then one half (50%) of the total fee shall be due to Questex. If such cancellation notice is received by Questex less than one week prior to the published Materials Due deadline, or after the date payment is due, then the total fee (100%) shall be due to Questex. In addition, any cancellation or failure by Sponsor hereunder may, in Questex’s sole discretion, result in partial or complete forfeiture of Sponsor’s rights under Sponsor’s Show Exhibitor Agreement.

6. Use of Trademarks

Subject to the terms and conditions hereof, Sponsor hereby represents and warrants that it has the power and authority to grant, and does hereby grant to Questex a nonexclusive, non-transferable, royalty- free, worldwide license to reproduce and display all logos, trademarks, trade names and similar identifying material relating to Sponsor (the ”Sponsor Marks”) solely in connection with the promotion, marketing and distribution of the parties in accordance with the terms hereof, provided, however, that Questex shall, other than as specifically provided for in this Agreement, not make any specific use of any Sponsor Mark without first submitting a sample of such use to Sponsor and obtaining its prior consent, which consent shall not be unreasonably withheld. The foregoing license shall terminate upon the effective date of expiration of this Agreement. If this Agreement is terminated for any reason subsequent to the Materials Due deadline, then Questex will use reasonable efforts to remove all Sponsor Marks from Show marketing materials but for the avoidance of doubt will have no obligation to do so and the license granted to Questex hereunder shall continue through the Show dates.

7. Entire Agreement

The terms of this agreement may not be modified, except by written Agreement, signed by both parties.

8. Indemnification

Sponsor shall indemnify and hold harmless Questex, the Hall, Hall Management, and their respective directors, officers, employees, agents, and independent contractors, from and against any and all claims, causes of action, damages or costs (including reasonable attorneys’ fees) to the extent resulting from the actual or alleged negligence, misconduct or breach of warranty or covenant by Sponsor, or its employees, independent contractors, additional sponsors or agents. The foregoing indemnification obligations will survive any termination of this Agreement.

9. Insurance (Liability)

Sponsor agrees to maintain adequate insurance to fully protect Questex, the Hall, Hall Management, and their respective affiliates, officers, directors, employees, agents and representatives, from any and all claims, which may arise in connection with 1) Sponsor’s breach of any material term of this Agreement or any statutory, regulatory or common law obligation; 2) liabilities or obligations, or any third party claims (including, without limitation, personal injury, death or property damage, including with respect to products and completed operations; and 3) any public relations, promotional or other material furnished by or on behalf of Sponsor unless such material was modified by Questex and such modification is direct cause of such claim. These coverages must be evidenced by a Certificate of Insurance with a 30-day notice of cancellation provision to the holder. The certificate must name The Event, Questex, the Hall and Hall Management and Decorator  as additional insureds and be provided to Questex at least 30 days before the Show’s opening date and not less that $1,000,000 USD per occurrence and $2,000,000 USD in the aggregate. Please refer to Exhibitor Service Manual for information on providing certificates or purchasing independent coverage for the event.

10. Sponsorship Approval

All Sponsorship Opportunities are subject to approval by Questex. Questex reserves the right to restrict promotion which, because of noise, method of operation, materials or for any other reason become objectionable, and also to prohibit or to remove any promotion which, in its opinion, may detract from the general character of the Show. This reservation includes persons, things, conduct, printed matter and anything of character which Questex determines is objectionable. In the event of such restriction or removal, Questex shall not be liable for any refunds or other promotion expenses. No animals may be offered or displayed as a part of the promotion.

11. Cancellation or Postponement of the Show

Questex reserves the right to cancel, rename or relocate the Show or change the dates on which it is held. If Questex changes the name of the Show, relocates the Show to another event facility and/or city, or changes the dates for the Show to dates that are not more than 90 days prior or 180 days later than the dates on which the Show originally was scheduled to be held, no refund will be due to Sponsor, but instead Questex shall assign to Sponsor, in lieu of the original space, such other sponsorship as Questex deems appropriate and Sponsor agrees to accept such sponsorship under the terms of this Contract. If Questex cancels the Show due to a Force Majeure Event (as defined below) then Questex may retain a portion of Sponsor’s sponsorship fee as shall be required to compensate it for expenses incurred in relation to the Show up to the time such contingency and resulting cancellation shall have occurred, and return of the balance of moneys paid herein by Sponsor (“Net Balance”), which will satisfy all liability of Questex to Sponsor whatsoever. Upon refund of the Net Balance, Sponsor waives any claim against Questex for damages by reason of termination caused by such force majeure event. For the avoidance of doubt, Questex shall have the option but not the obligation to refund to Sponsor an amount greater than the Net Balance, based upon individual facts and circumstances that Questex shall determine and evaluate in its sole and absolute discretion. For the purpose of this Section “Force Majeure Event” means any event or circumstance arising that is beyond the reasonable control of Questex (including but not limited to governmental laws, ordinances, regulations, requisitions, restrictions, guidelines, recommendations or action, imposition of sanctions, embargo, military action, acts or threats of terrorism or war, mob, civil commotion or riot, health scares (including without limitation, epidemic and pandemic (e.g., COVID-19), whether or not new, ongoing or recurring), fire, acts of God, flood, drought, earthquake, severe weather, disaster, disruption to transportation, third party contractor/supplier failure, venue damage or cancellation, industrial dispute, strikes, labor disputes, interruption/failure of utility service, lack of commodities or supplies, accidents, nuclear, chemical or biological contamination, speaker or participant cancellation or withdrawal, or any other comparable calamity or casualty). If Questex elects to cancel the Show other than for a reason previously described in this paragraph, Questex shall refund to Sponsor its entire sponsorship fee previously paid, in full satisfaction of all liabilities of Questex to Sponsor. Sponsor agrees that, except as expressly provided in this paragraph, it shall and hereby does waive any and all claims for damages or compensation resulting from or relating to the cancellation, postponement, renaming, relocation or rescheduling of the Show

12. Damages

Under no circumstances will Questex be liable for loss of profits or other incidental or consequential damages for any of its acts or omissions whatsoever whether or not appraised with the possibility of likelihood of such lost profits or damages.

13. Relationship of Party

The Parties are acting herein as independent Nothing herein contained will create or be construed as creating a partnership, joint venture or agency relationship between the parties and no party will have the authority to bind the other in any respect.

14. Taxes

Sponsor shall be solely responsible for the payment of any and all taxes and duties imposed on Sponsor in connection with any and all Shows.

15. Participation

Participation in any Sponsorship Opportunity is contingent on Sponsor exhibiting at the Show.

16. Choice of Company Logo

Choice of company logo or name (in fulfilling the Sponsorship Features) is at the complete discretion of Questex.

17. Sponsorship Materials Approval

In order to protect the integrity of the show’s look and feel; Questex retains complete control over the design of all materials produced to fulfill the Sponsorship Features. All sponsorships remain the property of Questex and will include the Show name / logo and Show dates at the complete discretion of Questex

18. Severability

If any term of this Agreement shall be declared invalid or unenforceable, the remainder of the Agreement shall continue in full force and This Agreement shall be binding upon the heir and successors of the Sponsor.

19. Entire Agreement

This Agreement constitutes the entire Agreement between Sponsor and Questex concerning Sponsorship Opportunities, and is expressly conditioned upon Sponsor’s full performance of its Exhibit Space License Agreement, including, but not limited to actual participation.

20. Assignment

This Agreement cannot be assigned, in whole or in part, without the written approval of Questex. Questex may assign this Agreement without the prior written consent of Sponsor and any such assignee shall acquire all of the rights and obligations of Questex hereunder.

21. Costs, Expenses and Attorneys' Fees

If either party commences any action or proceeding against the other party to enforce or interpret this Agreement, the prevailing party in such action or proceeding shall be entitled to recover from the other party the actual costs, expenses, and attorneys’ fees (including all related costs and expenses) incurred by such prevailing party in connection with such action or proceeding and in connection with obtaining and enforcing any judgment or order thereby obtained.

22. Governing Law

This Agreement shall be governed and construed in accordance with the laws of the State of New York.

23. Exhibitor Agreement

All rules and regulations of all applicable exhibitor agreements and related materials are hereby incorporated into this Agreement

24. Errors and Omissions

Sponsor agrees that Questex will not be liable in the event of any errors or omissions in the Show’s directory, sponsorship materials, or related materials.

25. Permissions

Exhibitor consents and agrees to receive (i) facsimile advertisements sent by or on behalf of Questex to the facsimile number provided above (ii) telephone solicitations initiated by or on behalf of Questex and directed to the telephone number provided above and (iii) commercial electronic mail messages sent by or on behalf of Questex, its affiliates, lines of business and divisions.

Subsequent to the Show’s conclusion you may be rescind these consents by sending a written request to privacy@questex.com.

26. Notices

Any notice required under this Agreement will be in writing and sent to the appropriate address listed on the first page, or to such other address as may be provided by either party from time to time. Notices will be sent by certified mail, registered mail or reputable overnight courier, return receipt requested, and will be effective when received.